Resources

General

Advertisers

Conference Exhibiting/Sponsorship

Students

Continuing Education

Legislative 

Payer Relations


 

General

 

 

Advertisers

Mailing List Purchase

There are two types of mailing lists available:

 

Website Partnership

Become a VPTA Partner and Enjoy a $3000-plus value for only $1,500!

Direct Benefits:

  • Recognition as a VPTA partner on the VPTA website, with hyperlink to your website, for one year.  $2000 value.  For added value, only 6 VPTA Partner positions are available at any given time.  When these spaces are filled, new Partners will be added as space becomes available.
  • A 1/2 page  ad in one regular issue of the VPTA Newsletter anytime during the Partner year.  $225 value
  • A page text ad in our Annual Conference special edition that is mailed to all licensed PT and PTA members in Virginia.  $250 value. (Credit for the cost of the advertisement can be applied to a larger size ad)
  • Recognition as a VPTA Partner in every issue of our Newsletter, The Virginian.  A $250 value.
  • Recognition on signage at the VPTA Annual Leadership Retreat and Annual Conference.  A $500 value.
  • Complimentary subscription to the VPTA Newsletter during the Partner year.  Priceless: Available to VPTA members only.

 

Plus, Additional Discounts Available Include:

  1. 10% Discount on additional ads placed in the VPTA Newsletter
  2. 10% discount on exhibit fee  for VPTA Annual Conference

Download Advertising Policies and Application Form Here

 

VPTA Newsletter

The Virginian is the official newsletter published by the Virginia Physical Therapy Association.  This publication provides information relevant to the practice of physical therapy in Virginia.  Our specialized group of readers includes Physical Therapists, Physical Therapist Assistants and students enrolled in physical therapy programs in the state of Virginia.

 

Publication Frequency:  Four times each year.  Three issues are electronic and one is printed.  The electronic newsletters are sent to our members the first of March, June and December.  The printed special edition is mailed to all licensees in mid-August.

 

Circulation:  2,200 for the three electronic issues
                     6,500 for the Fall Special Edition to all licenseees in VA

 

Deadline for Placement of Ads:

   Electronic issues:  February 2, May 18 and November 22
   Fall Special Edition:  July 15

 

Ad Format:  Display or insert.

 

Ad Sizes (width x height)

  • Full page (7 1/2" x 9 7/8")
  • 1/2 page horizontal (7 1/2" x 4 3/4")
  • 1/2 page vertical (3 5/8" x 9 7/8")
  • 1/4-page (3 5/8" x 4 3/4")


Rates and Application for Regular Issues

Rates and Application for Special Fall Edition

 

 

Conference Exhibiting/Sponsorships

The VPTA Annual Conference is being held October 7-9 in Chantilly, Virginia.

Click here for Sponsorship and Exhibitor opportunities!

For more information email VPTA@apta.org.

 

 

Students

Links of Interest

  • Resume writing tips (link 1, link 2, link 3)
  • APTA Mentorship Program: Be a mentor, Seek a Mentor
    • The APTA sponsors a mentor program that student members may access to receive a mentor for your professional growth.  Mentors might be professor, physical therapists, or a fellow student (SMART program).  There are over 50 areas of expertise and many mentors.  The APTA Mentor Program (members only) will help you search the mentor directory for someone in your location, area of interest, or enroll as a mentor yourself.
  • The Final Hurdle
    • That time has finally come and you are now one step away from being a PT! The only thing between you and your license on the wall is the PT Board Test. Gather all the information you need to get prepared. Visit the Federation of State Boards for Physical Therapy and get some tips on what you need to do to be ready. If you know you are staying in Virginia, visit the Virginia Department of Health Professions and take a look at more specific information about the requirements for being licensed in Virginia by the Board of Physical Therapy.

 

Quick Links

The VPTA does not endorse or support these links, they are just helpful to students.

 

Scholarships

Interested in a scholarship to attend a VPTA or APTA event? Click here for more info!

Social Media

Interested in being a Student Liaison?

Student liaisons are THE communication link between the APTA Student Assembly (SA) and PT/PTA students around the country. The Board of Directors of the SA relies upon liaisons to communicate Board goals as well as the monthly email newsletters and other important student issues. Access this link for more info. 

 

 

Continuing Education

Virginia Board of Physical Therapy Continuing Ed Regulations

Where Do I Find Approved Courses?

Course Approval Information and Form

 

 

Legislative

 

 

 

Payer Relations

Reimbursement FAQ's

Q: If a patient requires a service or a piece of DME and is willing to pay for it up front, can I accept this payment or do I have to bill the insurance company first?

A: If the patient has active insurance coverage, the service or item is not identified as non-covered and you are a provider under contract with that insurer, you are obligated to bill the insurance company for the service or item such that the claim can be processed and appropriate monetary responsibility indicated in writing to the provider and the patient. If the item or service is deemed not medically necessary and therefore non covered by the insurer and you receive this notification in writing, you may bill the patient for subsequent same services if there is a waiver in place that specifies the date, service, charge and has a signature indicating the patients understanding of their financial responsibility. Waivers need to be specific and not generic forms that are signed at the initiation of services. This waiver should be maintained as a part of the patient's medical record. If the service or item is non covered as specified in the patients evidence of coverage, and your provider agreement allows, you may bill the patient for the service, however it is still advisable but not required to have a waiver in place. Reference your provider agreement for more information on waivers and non-covered services.

 

Q: If a patient is involved in an automobile accident, and is covered under both commercial and auto insurance, who do I bill? Who can I accept payment from? How much can I accept?

A: If the patient has active medical coverage under a specific health insurer and you have a contract to participate with that insurer, you should bill the insurer as you would in any other case where litigation is not involved and should not accept as payment any more than is specified in your provider agreement with the specific insurer regardless of the number of payment sources involved.

 

Q: Do insurers process CPT codes the same for all providers or can rates differ for provider types?

A: Any discussions regarding contractual reimbursement rates should be conducted with the specific insurer.

 

Q: According to Medicare, I do not need a referral to see a covered patient. If I am only seeing the patient for an evaluation to develop an exercise plan for them, do I need to get any type of signed document from the MD?

A: Yes, a signed POC (plan of care) is needed to bill Medicare for any service, even an initial evaluation where no treatment aside from the evaluation was rendered.

 

Q: With rising co-pays, can I defer copay collection?

A: Collection of copayments is a contractual obligation. Exceptions for those in financial hardship may be made; however this practice must be consistent across patients and is best kept at a minimum. Even in cases when the provider is non-par with a payer, deferment of any co-insurance or co-pay is not appropriate and could be interpreted as being in conflict with the law. Department of health and human services - Fraud Alerts

 

Q: My office administrator has CPT and HCPCS manuals that are only a few years old. Will these suffice to assist us in claims submission?

A: No. CPT codes are updated annually. Any office utilizing CPT in communicating procedures should maintain current editions of CPT, HCPCS and ICD-9 manuals.

 

Q: Can the VPTA or APTA negotiate on my behalf with a third party payer to support my efforts to improve reimbursement rates?

A: No. In accordance with antitrust statutes professional organizations may not assist members in such endeavors. There are however many resources that we can offer!

 

Q: Do physical therapists practicing under direct access get reimbursed by third party payers in Virginia?

A: Virginia physical therapy providers rendering care under Direct Access have communicated that a number of payers reimburse for services provided by a physical therapist practicing within the guidelines set forth by the Virginia State Practice Act.

 

Other Useful Links

 



Become a VPTA partner and enjoy the benefits. Click here to become a website partner.

Resources

General

Advertisers

Conference Exhibiting/Sponsorship

Students

Continuing Education

Legislative 

Payer Relations


 

General

 

 

Advertisers

Mailing List Purchase

There are two types of mailing lists available:

 

Website Partnership

Become a VPTA Partner and Enjoy a $3000-plus value for only $1,500!

Direct Benefits:

  • Recognition as a VPTA partner on the VPTA website, with hyperlink to your website, for one year.  $2000 value.  For added value, only 6 VPTA Partner positions are available at any given time.  When these spaces are filled, new Partners will be added as space becomes available.
  • A 1/2 page  ad in one regular issue of the VPTA Newsletter anytime during the Partner year.  $225 value
  • A page text ad in our Annual Conference special edition that is mailed to all licensed PT and PTA members in Virginia.  $250 value. (Credit for the cost of the advertisement can be applied to a larger size ad)
  • Recognition as a VPTA Partner in every issue of our Newsletter, The Virginian.  A $250 value.
  • Recognition on signage at the VPTA Annual Leadership Retreat and Annual Conference.  A $500 value.
  • Complimentary subscription to the VPTA Newsletter during the Partner year.  Priceless: Available to VPTA members only.

 

Plus, Additional Discounts Available Include:

  1. 10% Discount on additional ads placed in the VPTA Newsletter
  2. 10% discount on exhibit fee  for VPTA Annual Conference

Download Advertising Policies and Application Form Here

 

VPTA Newsletter

The Virginian is the official newsletter published by the Virginia Physical Therapy Association.  This publication provides information relevant to the practice of physical therapy in Virginia.  Our specialized group of readers includes Physical Therapists, Physical Therapist Assistants and students enrolled in physical therapy programs in the state of Virginia.

 

Publication Frequency:  Four times each year.  Three issues are electronic and one is printed.  The electronic newsletters are sent to our members the first of March, June and December.  The printed special edition is mailed to all licensees in mid-August.

 

Circulation:  2,200 for the three electronic issues
                     6,500 for the Fall Special Edition to all licenseees in VA

 

Deadline for Placement of Ads:

   Electronic issues:  February 2, May 18 and November 22
   Fall Special Edition:  July 15

 

Ad Format:  Display or insert.

 

Ad Sizes (width x height)

  • Full page (7 1/2" x 9 7/8")
  • 1/2 page horizontal (7 1/2" x 4 3/4")
  • 1/2 page vertical (3 5/8" x 9 7/8")
  • 1/4-page (3 5/8" x 4 3/4")


Rates and Application for Regular Issues

Rates and Application for Special Fall Edition

 

 

Conference Exhibiting/Sponsorships

The VPTA Annual Conference is being held October 7-9 in Chantilly, Virginia.

Click here for Sponsorship and Exhibitor opportunities!

For more information email VPTA@apta.org.

 

 

Students

Links of Interest

  • Resume writing tips (link 1, link 2, link 3)
  • APTA Mentorship Program: Be a mentor, Seek a Mentor
    • The APTA sponsors a mentor program that student members may access to receive a mentor for your professional growth.  Mentors might be professor, physical therapists, or a fellow student (SMART program).  There are over 50 areas of expertise and many mentors.  The APTA Mentor Program (members only) will help you search the mentor directory for someone in your location, area of interest, or enroll as a mentor yourself.
  • The Final Hurdle
    • That time has finally come and you are now one step away from being a PT! The only thing between you and your license on the wall is the PT Board Test. Gather all the information you need to get prepared. Visit the Federation of State Boards for Physical Therapy and get some tips on what you need to do to be ready. If you know you are staying in Virginia, visit the Virginia Department of Health Professions and take a look at more specific information about the requirements for being licensed in Virginia by the Board of Physical Therapy.

 

Quick Links

The VPTA does not endorse or support these links, they are just helpful to students.

 

Scholarships

Interested in a scholarship to attend a VPTA or APTA event? Click here for more info!

Social Media

Interested in being a Student Liaison?

Student liaisons are THE communication link between the APTA Student Assembly (SA) and PT/PTA students around the country. The Board of Directors of the SA relies upon liaisons to communicate Board goals as well as the monthly email newsletters and other important student issues. Access this link for more info. 

 

 

Continuing Education

Virginia Board of Physical Therapy Continuing Ed Regulations

Where Do I Find Approved Courses?

Course Approval Information and Form

 

 

Legislative

 

 

 

Payer Relations

Reimbursement FAQ's

Q: If a patient requires a service or a piece of DME and is willing to pay for it up front, can I accept this payment or do I have to bill the insurance company first?

A: If the patient has active insurance coverage, the service or item is not identified as non-covered and you are a provider under contract with that insurer, you are obligated to bill the insurance company for the service or item such that the claim can be processed and appropriate monetary responsibility indicated in writing to the provider and the patient. If the item or service is deemed not medically necessary and therefore non covered by the insurer and you receive this notification in writing, you may bill the patient for subsequent same services if there is a waiver in place that specifies the date, service, charge and has a signature indicating the patients understanding of their financial responsibility. Waivers need to be specific and not generic forms that are signed at the initiation of services. This waiver should be maintained as a part of the patient's medical record. If the service or item is non covered as specified in the patients evidence of coverage, and your provider agreement allows, you may bill the patient for the service, however it is still advisable but not required to have a waiver in place. Reference your provider agreement for more information on waivers and non-covered services.

 

Q: If a patient is involved in an automobile accident, and is covered under both commercial and auto insurance, who do I bill? Who can I accept payment from? How much can I accept?

A: If the patient has active medical coverage under a specific health insurer and you have a contract to participate with that insurer, you should bill the insurer as you would in any other case where litigation is not involved and should not accept as payment any more than is specified in your provider agreement with the specific insurer regardless of the number of payment sources involved.

 

Q: Do insurers process CPT codes the same for all providers or can rates differ for provider types?

A: Any discussions regarding contractual reimbursement rates should be conducted with the specific insurer.

 

Q: According to Medicare, I do not need a referral to see a covered patient. If I am only seeing the patient for an evaluation to develop an exercise plan for them, do I need to get any type of signed document from the MD?

A: Yes, a signed POC (plan of care) is needed to bill Medicare for any service, even an initial evaluation where no treatment aside from the evaluation was rendered.

 

Q: With rising co-pays, can I defer copay collection?

A: Collection of copayments is a contractual obligation. Exceptions for those in financial hardship may be made; however this practice must be consistent across patients and is best kept at a minimum. Even in cases when the provider is non-par with a payer, deferment of any co-insurance or co-pay is not appropriate and could be interpreted as being in conflict with the law. Department of health and human services - Fraud Alerts

 

Q: My office administrator has CPT and HCPCS manuals that are only a few years old. Will these suffice to assist us in claims submission?

A: No. CPT codes are updated annually. Any office utilizing CPT in communicating procedures should maintain current editions of CPT, HCPCS and ICD-9 manuals.

 

Q: Can the VPTA or APTA negotiate on my behalf with a third party payer to support my efforts to improve reimbursement rates?

A: No. In accordance with antitrust statutes professional organizations may not assist members in such endeavors. There are however many resources that we can offer!

 

Q: Do physical therapists practicing under direct access get reimbursed by third party payers in Virginia?

A: Virginia physical therapy providers rendering care under Direct Access have communicated that a number of payers reimburse for services provided by a physical therapist practicing within the guidelines set forth by the Virginia State Practice Act.

 

Other Useful Links